A project consists of multiple tasks, and the number of tasks to be done does not equal the degree of completion. The reason for blocking should be displayed when waiting for external data. Repeatedly extending the date cannot help the team resolve dependencies. The task status needs to point to the next action.

Task granularity

Tasks need to express results, responsible persons and current status. If they are too large, they cannot be executed, and if they are too detailed, they will increase the burden of recording. Enterprises should determine task splitting rules based on actual collaboration methods.

Dependencies

Some tasks require pre-processing information or other teams to complete the work first. Dependencies and blocking reasons should be recorded. Extensions should not be limited to a single date, otherwise management will not know what items are still pending.

Explanation of progress

The number of tasks completed is not equivalent to the degree of project completion, and important milestones need to be confirmed separately. Kanban boards provide an overall view, but actual deliveries and pending issues still need to be reconciled from records.

Scenario verification

For example, when a task is waiting for external data, the reason for the blocking and the required next step can be indicated, instead of constantly postponing the completion date. The task status helps the team coordinate, but it still needs to be combined with the actual results to confirm whether it can be ended.

Specific verification method

Mark the task waiting data, check the missing content and the responsible person; processing can continue after unblocking; the results can be verified when completed; the project summary can be expanded to tasks, and repeated or canceled items will be processed according to the determined caliber and cannot be simply included in the completion ratio.

Status is used for collaboration, and progress is used to describe the scope of completion. Both have their own basis, so that the team can judge whether to supplement information, adjust arrangements, or confirm results, instead of just revising the date repeatedly.