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Enterprise Resource Planning (ERP)

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Protect completed operations when sales orders change
Enterprise Resource Planning (ERP)

Protect completed operations when sales orders change

When the customer adjusts the quantity or delivery date, an order may already have shipping, purchasing or production tasks. Directly editing the original order will make the execution record lose its basis. Order changes need to describe the differences and distinguish between the parts of the business that have not yet been executed and those that have been executed.

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If the inventory account is inconsistent with the physical items, don’t use an adjustment to cover up the reason.
Enterprise Resource Planning (ERP)

If the inventory account is inconsistent with the physical items, don’t use an adjustment to cover up the reason.

After discovering inventory discrepancies, directly adjusting to the count quantity can temporarily eliminate the numerical conflict, but it cannot explain where the discrepancy arises. ERP needs to support discrepancy investigation and handle unrecorded entries and exits, unit errors and inventory deviations separately to avoid the same problems from recurring.

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Before ERP monthly settlement, which unfinished business should be checked
Enterprise Resource Planning (ERP)

Before ERP monthly settlement, which unfinished business should be checked

Discovering a large number of unapproved documents at the end of the month will cause repeated communication between the business department and the financial department. The monthly statement should not just be a close button, but should provide a list that can be checked in advance, indicating which records will affect the current period and which matters can be left for subsequent processing according to the rules.

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Trace cost discrepancies back to the business documents
Enterprise Resource Planning (ERP)

Trace cost discrepancies back to the business documents

The cost report only shows a total, and it is difficult for the business department to confirm whether the difference comes from the purchase price, material consumption or allocation rules. The ERP cost module should save the calculation basis so that personnel can find the source along with the summary results without relying on additional tables for explanation.

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ERP historical data migration, how to arrange trial import
Enterprise Resource Planning (ERP)

ERP historical data migration, how to arrange trial import

Migration does not mean copying all old tables to the new system. Deactivated customers, duplicate suppliers, and open orders in historical data may require different handling. The scope and queryability should be clearly preserved at the beginning of the project to avoid turning the new system into a collection of old problems.

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ERP interface retry, how to prevent duplicate documents from being generated
Enterprise Resource Planning (ERP)

ERP interface retry, how to prevent duplicate documents from being generated

After the business system request times out, the caller may not know whether the document has been created, so it submits it again. If ERP treats each request as a new business, inventory, receivables, or purchasing records will be duplicated. The interface needs to be able to identify the same business submission and return the existing processing results.

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Why ERP material coding needs to be managed first and then imported
Enterprise Resource Planning (ERP)

Why ERP material coding needs to be managed first and then imported

The same material has different names in the purchasing table, warehouse table and sales table. Multiple files are often formed after being imported into ERP. If business personnel continue to add codes, inventory and prices will be separated. Master data governance should first establish identification rules and then decide which historical records to merge.

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ERP reconciliation when purchase receipts and invoices do not match
Enterprise Resource Planning (ERP)

ERP reconciliation when purchase receipts and invoices do not match

The arrival, acceptance and invoice receipt are usually not the same day. If the system requires all actions to be completed at once, purchasing personnel may fill in information that has not yet occurred, and finance cannot tell which amounts are still pending. The three types of documents should be recorded independently and then related according to business rules.

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