Inputs may use different measurement units from procurement, receipt to on-site use. Recording a quantity in each link without a conversion relationship will cause the warehouse and operation ledgers to form two sets of results that are difficult to reconcile.

Batch source

Establish supply source, procurement and inventory records for inputs, and retain batch information that needs to be traced. The conversion rules between different packaging units should be clear to avoid inconsistent units when the quantities appear to be the same when receiving.

Acquisition association

On-site acquisition and actual use may occur at different times, and the recording method should be determined according to the enterprise process. Only by linking the information to land parcels or production batches can the specific destination be traced.

Exception check

Inventory discrepancies must be able to check storage, receipt, return and adjustment records. The technical platform helps organize the basis. The specific scope of application and usage methods are confirmed by the business and professionals and cannot be determined automatically by the inventory system.

Scenario verification

You can prepare consecutive examples of purchasing, receiving, returning and using, and observe whether different units are converted correctly. Quantity differences should be traceable to corresponding actions to avoid on-site usage records and warehouse ledgers maintaining different results.

Specific verification method

Prepare continuous records of purchase, receipt, return and use, and check unit conversion; return must be associated with the original receipt batch; clear processing will be given when the available quantity is exceeded; check the relevant inventory after modifying a record, and changes should be traced to the corresponding action rather than just a new total.

Units, batches and business actions are the connection points of the ledger. The discrepancy needs to be checked back to the specific purchasing or requisition records, so that on-site personnel and warehouse positions can jointly explain why the quantity has changed.