The system shows that the goods are in stock, but the shelves cannot be found. It may be that the goods are in transit, the orders are occupied, or the inventory differences are not separated. Chain inventory needs to distinguish between physical available, reserved, in-transit and pending records, and to clarify when to increase or decrease. By converting all status into one number, it is difficult for sales staff to judge whether they can promise to deliver the goods, and finance cannot explain the profit and loss.

Difficulties in actual use

Each change is associated with sales, returns, goods receipts or adjustment orders, and the operator and time are saved. The quantity available for sale in the store is calculated according to certain rules. Key transactions are verified by the server and are not directly concluded based on the old numbers on the web page. For inventory adjustments, the reasons for the differences must be verified first, and then approved for entry into the accounts. The original records will not be overwritten. Whether negative inventory is allowed should be made clear, and there should be no default release to cover up process omissions.

How to arrange functions and responsibilities

For example, if a store receives allocated goods but has not yet completed the verification, it can record the goods to be received instead of immediately adding them to the salable inventory; if the goods are partially damaged, the goods will be received according to the actual quantity and a discrepancy record will be established. Only when the returned goods are inspected and can be sold again will they enter the corresponding inventory status.

Check the processing results item by item

  • Test simultaneous orders, repeated receipts, cancellation of transactions and network interruption re-transmission, and check whether the changes are only executed once.
  • The page displays the latest synchronization time, so employees know that information may be delayed.
  • The inventory summary is explained by unit and status, and exceptions are entered into the queue of the person responsible.
  • Tracing the change process of a product can solve practical problems better than simply making the number of stores look consistent.

Verification and Ongoing Maintenance

Records of merchandise loss indicate the reason and the person who verified them, and are separated from the inventory discrepancies. For cross-store aggregation, units should be unified first. If the purchasing unit and sales unit are different for the same product, the report must explain the conversion basis and do not add the original quantities directly.