Billing is based on distance, weight, volume or route agreement, and each has applicable conditions. If all orders are recalculated according to the latest rules after the contract is updated, there will be unexplained changes in the old bills. TMS freight accounting needs to save the rules and basic data adopted by the order.

How to arrange records and operations

The rules record the effective range, starting method, additional items and rounding conventions, and associate the applicable version when the order is confirmed. Manual adjustment costs are recorded separately, with reasons and approvals retained. Trial calculation, pending confirmation and confirmed status are separated. Historical calculation results can be viewed with original parameters and recalculated to generate new comparison records.

The scope of application of the rules needs to include cooperation partners, routes, cargo categories and validity periods. When multiple rules are hit at the same time, a clear selection method is given. The distance source, weight source and volume conversion are also the basis for billing, and you cannot just save the final unit price. Expense adjustments should not be directly changed to the total, but should be recorded as additional items or differences. When the confirmed bill is recalculated, the difference between the old and new and the changed parameters will be displayed, and will be confirmed and processed by the relevant positions. Only agreed fees are open to external inquiries, and internal costs of the company are not displayed by default.

Specific scenarios that need to be checked

For example, if a shipment is charged by volume but additional loading and unloading items are added, the test should display the basis item by item. Covers segmented shipping, return shipping and billing unit conversion. The interface output clearly states the current result status, and financial personnel can determine which ones are estimates and which ones have been confirmed by the business.