The same floor may be assigned to different companies, or may be regrouped during lease renewal. If the property ledger records only one room number, the contract area, charge range, and on-site location are likely to be inconsistent. Property park systems should differentiate between physical space and rentable units and maintain a history of adjustments.

How to arrange records and operations

Buildings, floors, rooms and rental units are managed separately, and the source of area and confirmation method are recorded separately. Keep the original unit relationship when subletting or merging, and check ongoing contracts and expense records. The status is divided into vacant, reserved, rented and maintained, and does not rely on free text expression.

House listings can have physical area, contracted billable area and usable area. Field names should explain their meanings, and one area value cannot be used to cover different uses. New unit relationships are formed when the space is split, and the original space historical contracts remain available for review. Equipment and repairs usually correspond to the actual location, and the lease contract corresponds to the rental unit, and the two are connected through relationships. Vacancy statistics use the confirmed area caliber, and the reserved space is explained separately. After adjusting the layout, the location selection of the tenant service entrance must also be updated to prevent repair reports from still pointing to the expired unit.

Specific scenarios that need to be checked

For example, if two adjacent spaces are merged and rented, the test should retain the equipment and repair relationship of the original space. Contracts that have taken effect still use the area basis at the time of confirmation, and subsequent adjustments will follow the change process. The query page can not only check the location by room number, but also check the contract by rental unit, reducing repeated maintenance between departments.